Out-of-town guests make matters tricky. There are rooms to block, transportation to book, directions to give and gift bags to stuff. And now it seems there are more wedding-weekend travelers than ever. Here's how to host them like a pro.
Provide Info Early
Sending save-the-date cards is the best way to let guests know they'll need to plan ahead. “These should go out six to eight months before the big day,” says Jenny Orsini of Pampered Bride Weddings in Garwood, New Jersey, who advises keeping the information simple. “Include your names, the wedding date and place, a wedding website URL, if you have one, and hotel information.”
Block Rooms Strategically
When choosing a hotel to recommend to guests, Orsini advises keeping in mind what she calls “the three Ps: proximity, price and pleasantries.” A location near both the ceremony and reception will make it easier for guests to get around. It should be affordable, clean and nicely decorated, and it should offer amenities such as a restaurant, a bar and airport shuttle service. You might even want to recommend accommodations in two different locations, at two different price points.
Guests will appreciate it if you block rooms at a discounted rate. “Contracts for a block vary from hotel to hotel, so it's imperative that you go over all the details,” says Danielle Norcross of Concierge Couture, a Florida-based company that collaborates with wedding planners and brides t
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